Moving all your business assets from one location to the next can be a huge undertaking. Good thing this isn’t our first rodeo! In this post we’ll explore how to put together a plan that will get everything packed up safely and securely.
Prioritize Your Packing
Deciding what should be packed up first and what should be left for last is an important part of any business packing plan. You want things to remain as operable as possible until the day of the big move so all the essentials – computers, desks, chairs, phones – will have to wait.
Create a priority list that starts with what can be packed up well in advance. Below are a few ideas to help get your list going.
- Items in storage and backup supplies – week prior to move
- Break room – day prior to move
- Employee personal items – day prior to move
- Computers – end of day before move
- Desks and chairs – load up day of the move
- Plants – day of the move
It doesn’t have to be complicated, but it does have to be thorough. Take the time to go through the entire office making note of all the assets and where they fall on the priority packing list.
Back Up Data
Information is the lifeblood of many businesses today. Even companies that provide services have client lists and digital assets that are crucial to profitability. Before unplugging your computers, back up all the data.
Having the business’ information stored in a second location protects you in the event a computer or hard drive is lost, stolen or damaged during the move. Today, cloud-based storage services are very popular because they are convenient and the risk of losing data is very limited. We suggest that you back up data in more than one location, like on an external hard drive and with a cloud-based service, just to be safe.
Leverage a Professional Austin Moving Company to Help with the Logistics
Moving an entire office isn’t an everyday event. There can be a lot of unknowns and caveats, especially when it comes to orchestrating a move into a high-rise or shared space with other businesses. Professional Austin movers can help with the logistics and help you plan for the unexpected.
It may seem like an added expense up front, but consider what it costs if you don’t hire movers that are experienced in moving an office from one location to another. If you’re using employee power, they’re getting paid to do the work of movers and aren’t focused on generating revenue for the business. What four employees can do could be handled by two professional movers in the same amount of time.
Professional movers will also have the resources and know-how to get things loaded up efficiently and safely. Each trip between the offices takes time, and time is money. Let professional movers handle the packing, loading and unloading, and you’ll be able to focus on running your business.
Packing That’s Protected
Proper packing techniques and materials may be a little more time consuming and expensive, but one busted monitor or broken desk drawer negates any savings from cutting corners.
- If you don’t have the boxes that electronic equipment, TVs and computers came in then invest in boxes that are specially designed for these items. They provide a snug fit and extra padding.
- Use painters tape to secure all desk and file cabinet drawers that don’t lock.
- Don’t use boxes that are worn or damaged.
- Plastic containers can be a good alternative to traditional boxes since they are more waterproof and sturdy.
Finally, protect yourself against loss by getting insurance. There are numerous insurance options for your packed up materials. Moving insurance is designed to protect your items while they are being loaded and during transit. If you hire professional movers, they should also have coverage that protects your possessions.
Image Source: en.wikipedia.org/wiki/Logistics